Terms & Conditions

1. Acceptance of Terms

These Terms and Conditions ("Terms") govern your use of the TripFairs LLC website (tripfairsllc.com) and all travel booking services provided by TripFairs LLC ("we," "our," or "us"). By visiting our website, calling our agents, or making a booking through our service, you confirm that you have read, understood, and agree to be bound by these Terms and our Privacy Policy. If you do not agree, please discontinue use of our services.

2. Eligibility

You must be at least 18 years of age to use our services or make a booking. By using our services, you represent and warrant that you have the legal capacity to enter into a binding agreement and that all information you provide is accurate and complete. When booking on behalf of other travelers, you accept these Terms on their behalf and assume full responsibility for ensuring each traveler's information is correct.

3. Our Services

TripFairs LLC is an independent, third-party travel booking agency. We are not an airline, airline subsidiary, or direct representative of any carrier. Our services include:

• Searching and comparing available airfares across multiple airlines and fare classes
• Booking airline tickets on your behalf through Global Distribution Systems (GDS) and airline channels
• Providing travel consultation and fare advice via phone
• Assisting with flight changes, cancellations, and refund requests on your behalf
• Sending booking confirmations and e-ticket itineraries to your email address

Your contract for air transportation is directly with the operating airline. TripFairs LLC acts solely as an intermediary and booking facilitator. Please also review our Disclaimer for full information about our independent agency status.

4. Booking Accuracy

You are solely responsible for the accuracy of all information provided during the booking process, including:

• Passenger names — must match government-issued photo identification exactly, including middle names if shown on the ID
• Travel dates and destinations — verify all dates and airport codes before authorizing payment
• Date of birth — required for international bookings and airline system records
• Passport or travel document details — required for all international itineraries
• Contact information — a valid email address and phone number are required for confirmation delivery and flight update notifications

TripFairs LLC is not responsible for costs, penalties, or losses arising from inaccurate information provided by the customer. Name corrections after ticketing may incur airline-imposed fees or require a new ticket purchase.

5. Pricing and Service Fees

All fares displayed on our website are starting fares only, are subject to availability, and may change without notice until a booking is confirmed and payment is processed. Please also review our Pricing Disclaimer for complete details on how fares are presented.

TripFairs LLC may charge a service fee for booking, consultation, or support services. Any applicable service fee will be:

• Disclosed clearly to you before you authorize payment
• Itemized separately from the base airfare and government taxes
• Confirmed in writing in your booking receipt and e-ticket confirmation email

Service fees are non-refundable once a booking is confirmed, except where required by applicable law. See our Refund Policy for full details.

6. Payment Authorization

Payment is due in full at the time of booking. By providing your payment information to our booking agent and authorizing a charge, you authorize TripFairs LLC to process payment for the stated total amount using your selected payment method. We accept major credit and debit cards and other methods as disclosed by your booking agent at the time of purchase.

TripFairs LLC does not store full payment card numbers. Card details provided during a booking call are used solely to process the stated transaction and are handled in accordance with our Privacy Policy. All transactions are processed securely.

7. Booking Confirmations

Upon successful completion of a booking, you will receive an email confirmation containing your itinerary, booking reference number, and e-ticket details. Please review this confirmation carefully and contact us within 24 hours if any information appears incorrect. We recommend saving or printing your confirmation for your records.

Your booking is not confirmed until you receive a written confirmation email and a valid airline booking reference (PNR). Do not proceed to the airport based solely on a verbal quote or an incomplete booking.

8. Cancellations and Changes

Cancellation and change policies are primarily governed by the fare rules of the airline that issued your ticket. Key points:

• 24-hour free cancellation: Most tickets booked at least 7 days before departure may be canceled for a full refund within 24 hours of the original booking time, per U.S. DOT regulations. Confirm eligibility with our agents when booking.
• Non-refundable tickets: Most economy fares are non-refundable after the 24-hour cancellation window. You may be eligible for an airline travel credit toward a future booking.
• Airline change fees: Fees vary by airline, fare class, and route. Any airline-imposed change or reissuance fee is the passenger's responsibility.
• TripFairs LLC processing fee: A service fee may apply for changes or cancellations processed through our agents. This fee will be disclosed before any change is confirmed.

See our full Refund Policy for detailed cancellation procedures and refund timelines.

9. Airline Responsibility

Airlines are solely responsible for the actual transportation service. TripFairs LLC is not responsible for:

• Flight delays, cancellations, diversions, or schedule changes by the airline
• Baggage loss, damage, or delayed delivery
• Denied boarding or involuntary bumping due to overbooking
• In-flight service quality, meals, or entertainment
• Missed connections caused by the operating airline

In such events, your rights are governed by the airline's conditions of carriage and applicable U.S. DOT regulations. TripFairs LLC will assist in communicating with the airline on your behalf when reasonably possible.

10. Travel Documents & Entry Requirements

It is the traveler's sole responsibility to possess all required travel documents, including a valid passport, visa(s), Electronic Travel Authorization (ETA), and any health documentation required by the destination country or airline. TripFairs LLC does not provide immigration or legal advice. Entry requirements can change without notice — always verify with the destination country's official embassy or consulate and the airline before departure.

11. Limitation of Liability

To the maximum extent permitted by applicable law, TripFairs LLC's total liability to you for any claims arising from use of our services shall not exceed the total service fees paid by you to TripFairs LLC for the specific booking in question. We are not liable for indirect, incidental, special, consequential, or punitive damages, including lost profits, lost revenue, or loss of travel opportunity.

12. Intellectual Property

All content on tripfairsllc.com, including text, graphics, logos, and software, is the property of TripFairs LLC or its content suppliers and is protected by applicable copyright and intellectual property laws. You may not reproduce, distribute, or create derivative works from any content on this site without our express written permission. Airline names, logos, and trademarks appearing on this site are the property of their respective owners and are used solely for identification purposes.

13. Governing Law & Disputes

These Terms are governed by and construed in accordance with the laws of the State of Ohio, USA, without regard to conflict of law principles. Any dispute arising from these Terms or your use of our services shall be resolved exclusively in the state or federal courts located in Hamilton County, Ohio. You consent to personal jurisdiction in such courts.

14. Changes to These Terms

TripFairs LLC reserves the right to update or modify these Terms at any time. Changes will be posted on this page with a revised "Last updated" date. Your continued use of our services following the posting of changes constitutes your acceptance of the updated Terms.

15. Contact Us

For questions or concerns about these Terms, please contact us:

• Phone: (855) 302-0422 (Available 24/7, every day)
• Email: support@tripfairsllc.com
• Address: TripFairs LLC, 4449 Easton Way #200, Columbus, OH 43219, USA

You may also review our Disclaimer, Privacy Policy, Refund Policy, and Cookie Policy for additional information governing your use of TripFairs LLC's website and services.